American Osteopathic Association

Advancing the distinctive philosophy and practice of osteopathic medicine

Employment Opportunities

If you're a talented individual interested in working with caring physicians within a growing member association, the American Osteopathic Association (AOA) may be the place for you. Send a resume with cover letter and salary requirements to: Department of Human Resources, American Osteopathic Association, 142 E. Ontario St., Chicago, IL 60611-2864; or email recruiter@osteopathic.org. The AOA is proud to be an EEOC employer.

HR Specialist - Talent Acquisition
Human Resources

The Human Resources Specialist- Talent Acquisition position will have full oversight of the recruitment process for open positions both internally and externally, oversight of orientation and onboarding, and ensuring that all employees have all needs met as it relates to general employment requests and access to the building. Manages and coordinates human resources activities, such as employment, office/desk moves and medical and personal leaves.

This position will manage full life-cycle recruitment and onboarding for internal and external recruitment, including posting, sourcing, phone screenings and setting up interviews; partner with hiring managers to gain a full understanding of the job requirements to ensure a targeted recruitment process; fill positions in a timely manner, escalating any issues to the VP of Human Resources and/or hiring manager as needed; greet all candidates for in-person interviews; be responsible for all aspects of onboarding new employees to include delivering new hire orientation and providing benefits summaries and onboarding materials; orient new employees to policies and employee benefits; manage all routine requests from employees and applicants about employment procedures and policies, benefits and other HR-related topics; conduct exit interviews and communicates separations regarding notifying appropriate departments; review and revise the employee Dashboard as open positions are filled and/or added; work with the Communications department to update and edit staff directory to be distributed bi-weekly; provide oversight of Security to include processing badges and sign-off on items being removed from the facility; post positions on industry- and job function-specific websites; and proactively source candidates from related companies as needed.

Education: Bachelor’s degree or equivalent experience required

Experience: 3+ years in a Human Resources recruitment function; health care recruiting strongly preferred.

Skills: Excellent interpersonal skills are necessary to maintain quality relations with coworkers, other departments, visitors, and prospective candidates. Strong written and verbal communication skills, a service excellence standard for all internal and external customers, the ability to keep employee information confidential and the ability to multi-task, remain organized and prioritize tasks as needed are all required.

Please follow this link to complete the application process: http://bit.ly/2b0dXfz. Qualified applicants will be considered; no telephone calls or search firms please.

Program Specialist
International Affairs

The Program Specialist is required to communicate with key physician leaders, including the AOA board of Trustees and House of Delegates, AOA staff, Osteopathic Colleges of Medicine, Boards of Directors for BIOM, OIA DOCARE International and outside partners and vendors.

The Program Specialist is responsible for providing the International Affairs team with operational, programs, communications, research and information systems administrative support.  This role will support the Director by maintaining the departmental calendars, scheduling meetings and travel and disseminating communications documents and program materials.

Responsible for administrative and clerical duties necessary to assist director in management of the division, such as research, scheduling meetings, making travel arrangements, managing correspondence, giving information and routing telephone calls to proper individuals and disseminating information to staff and members. Maintains director and division schedules by arranging meetings; gauging timeframes for recurring and requested meetings, tracking projects and assignments and ensuring all meeting materials are organized and available for review prior to scheduled start time. Supports AOA affiliate organizations with accounting, membership and reporting functions. Edits, drafts, and generates documents and communications according to AOA specifications for director’s review.  Ensures that all correspondence with requested deadlines is responded to prior to due dates; and coordinate timing and scheduling of general follow-up letters, memos, and emails. Works closely with the division to assure all assignments are processed and finalized within requested timeframes. Monitors and assists International Affairs team in preparation of annual budgets.  Monitors adherence to budgets through direct communication with Finance staff, assuring correct coding of budget items. Enters the correct coding on all check and/or payment requests according to AOA policy. Arranges and prepares materials for meetings such as participating in agenda preparation, preparing and distributing notices, setting and managing timeframes for submission and compilation of briefing books, maintaining attendance rosters, and compiling minutes. Assists division with correspondence to new bureau members by maintaining timelines for distribution of orientation packets. Develops and maintains filing system for the department.

Education: Associate’s degree required; bachelor’s degree preferred.

Experience: Three+ years of program coordination in a nonprofit, international or health care setting preferred.

Skills: Experience working with osteopathic medicine students and physicians. Exceptional cross-cultural interpersonal, written and oral skills.  Fluency in Spanish and/or French is preferred. Exceptional time management is required. Expertise in office management, membership, financial, publishing and database management software is required.

Qualified applicants will be considered; no telephone calls or search firms please.

Please follow this link to complete the application process:

http://bit.ly/2avdnX5

Multimedia Content Producer
Communications

The AOA seeks a dynamic Multimedia Content Producer to lead development of video and digital material for multiple channels. The ideal candidate has newsroom experience and is able to deliver content in real time to respond to organizational priorities and current news. Successful candidates are strong individual contributors who comfortably collaborate with colleagues across the organization. Knowledge of best practices is essential.

This role's key functions include: Ability to lead multimedia content development for consumer and member channels; conduct and edit remote video interviews that drive engagement. Sophisticated written and visual storyteller who can deliver differentiated features; also covers AOA news and issues relevant to members. Partners with other communications team members to build content packages, adding infographics and images when appropriate. Analyzes content metrics to guide news judgment and inform editorial decision-making. Highly productive contributor accustomed to delivering against multiple deadlines and projects. Edits work of others as needed; checks for factual accuracy, grammar, spelling, punctuation and style. Experienced in multiple platforms, including WordPress, and incorporates SEO best practices.

Education: Bachelor's degree in journalism, video production, communications or related field.
 

Experience: The ideal candidate will have 3+ years of multimedia content experience, preferably in a high-performing, results-based environment. Strong writing and interpersonal skills are required, as is the ability to perform well within a team while being a strong individual contributor. Health care experience is helpful.

Qualified applicants will be considered; no telephone calls or search firms please.

Please follow this link to complete the application process: http://bit.ly/29VabzG